HIPAA Notice of Privacy Practices
Effective April 1, 2026 · Version 2026-04-01
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY. This Notice applies to all PHI we maintain, in whatever form, including data created or received by Materna or by clinicians working with Materna under a covered-entity arrangement.
Uses and disclosures permitted without your authorization
Treatment: we share PHI with the providers and coordinators on your panel so they can give you care.
Payment: we share the minimum necessary information with payers to bill for the care you receive.
Healthcare operations: quality improvement, training, accreditation, audits, and similar activities.
When required by law: court orders, public-health reporting, mandatory abuse reports, and similar.
For workers' compensation, organ donation, certain government functions, and to lessen a serious and imminent threat to health or safety.
Uses that always require your written authorization
Most psychotherapy notes.
Marketing communications, except face-to-face communications and gifts of nominal value.
Sale of PHI.
Any other purpose not described in this Notice.
Your individual rights under HIPAA
Right to inspect and copy your PHI (we will respond within 30 days).
Right to request an amendment to your PHI if you believe it is incorrect.
Right to an accounting of disclosures for the past 6 years.
Right to request restrictions on uses or disclosures, including to a health plan if you paid for a service in full out of pocket.
Right to confidential communications (for example, request that we contact you only at a specific phone number).
Right to be notified of a breach of unsecured PHI.
Right to a paper copy of this Notice on request.
Our duties
We are required by law to maintain the privacy and security of your PHI.
We will let you know promptly if a breach occurs that may have compromised the privacy or security of your information.
We must follow the duties and privacy practices described in this Notice and give you a copy of it.
We will not use or share your information other than as described here unless you tell us in writing that we may. If you tell us we may, you can change your mind at any time.
Complaints
You may file a complaint with us at [email protected] or by mail to our Privacy Officer at the address below.
You may file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights at 200 Independence Avenue, S.W., Washington, D.C. 20201, by calling 1-877-696-6775, or by visiting hhs.gov/ocr/privacy/hipaa/complaints/.
We will not retaliate against you for filing a complaint.
Effective date and changes
This Notice is effective April 1, 2026. We reserve the right to change it. The new Notice will be posted in your patient portal and on materna.health/legal/hipaa-notice with the updated effective date. We will request acknowledgment of any material change at your next sign-in.